If you say any of these 5 overused phrases, you may be coming off as 'judgmental,' says communication expert—what to say instead

But what if, despite your best intentions, your communication is coming off as judgmental

As the author of "Managing Up," an executive coach to top performers at the world's biggest companies, and a fessor of human behavior, I've seen how certain phrases — even ones that sound perfectly reasonable in your head — can chip away at trust

People may hesitate to ideas or information with you

You may stop getting invited to meetings or to social events

And before you know it, you're being labeled as resistant or not a team player

Here are five common phrases that can make you sound judgmental, even when you don't mean to be, and what to say instead. 'Why don't you just…'You may say this when someone brings up a blem that seems to have a straightforward solution

Maybe your friend is stressed their inbox, and you mention, "Why don't you just set up s. " Or your direct report is struggling to get buy-in on a decision, and you jump straight to, "Why don't you just schedule one-on-ones. "You think you're helping, but what the other person hears is: "The answer is obvious, so why haven't you figured it out. " They may need empathy before they're ready to blem-solve

What to say insteadGet curious before offering solutions

For example: "That sounds frustrating

What have you tried so far. " Once you understand the situation better, you can then suggest ideas with phrases : "One thing that's worked for me…" "An option that comes to mind is…" 2. 'Actually…'At a family gathering, someone mentions, "Grandma grew up in Ohio," and you jump in to clarify, "Actually, it was Michigan. " Even small corrections, "Actually, the deadline is Friday," can come off harsher than int

Prefacing statements with "actually" can seem to imply, "You're wrong and I'm right," or, "You're not paying attention," and come off as condescending

What to say insteadEmbrace "yes, and. " imv energy to build on others' ideas, not tear them down

Try: "You're right [X situation], and something else to consider is…" "That's a fair point

I wonder if we also need to factor in…" Signal humility with wording : "I might be misremembering, but I thought the deadline was Friday

Do we want to double check. 'To be honest…' Over dinner you to your partner, "If I'm being honest, I had more fun at the show than I thought I would. " Or you might use it to express back, : "Honestly, we should consider other options. " You're trying to be transparent

But saying "to be honest…" can subtly imply everything you said before wasn't truthful

Worse, it often signals criticism is coming, so people might get defensive before you've even made your point

What to say insteadDrop the preamble and lead with the positive experience: "I'd definitely do something that again. ""I wasn't sure what to expect and I really enjoyed myself. " If you're offering input, position your opinion as one possible perspective, not the only truth

For example: "I see a few challenges with that apach. ""My experience has been…"You can also use words that invite open-mindedness : "How we explore…" "I'm curious …"4. 'That doesn't make sense. 'You might say this when someone's explanation or idea doesn't line up with your thinking or experience

For example, maybe a teammate says they're prioritizing a smaller client over a bigger one

What you mean is, "I don't understand your reasoning," but the subtext can be perceived as, "Your logic is flawed. " Even if you're truly confused, this phrase puts the other person in the position of having to defend their intelligence

What to say insteadAcknowledge what you do understand or paraphrase what you've heard first

Try: "I know we're trying to be thoughtful here

Can you help me understand the upside of waiting a bit longer. " "So if I'm ing, we're focusing on the smaller client first because of the referral potential, correct. 'I'm surprised you didn't know that. 'You might genuinely be caught off guard when someone isn't aware of information that seems fundamental or well-known to you

Sometimes it's even a nervous reflex if you feel awkward for not catching an oversight sooner

By expressing "surprise," you're inadvertently suggesting their lack of knowledge is unexpected and perhaps inappriate for someone in their role

What to say insteadFocus on being helpful rather than highlighting their unfamiliarity

Try: "That's one of those terms that gets thrown around a lot

It means…" "Totally understandable

Want me to fill you in real quick. " These phrases aren't always judgmental

Tone and timing matter, too

Be aware of both your intention and your impact and you can become the type of person others trust, respect, and want to invest in

Melody Wilding, LMSW is an executive coach, human behavior fessor, and author of "Managing Up: How to Get What You Need from the People in Charge. " Download exact scripts to diplomatically say no at work here

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